ERP system: what is it and how to choose the right one

Follow in this article how ERP – Enterprise Resource Planning works and why this system is important to enterprise department.


In business dynamics, search for solutions that enable decision making is a common practice and very efficient to achieve expected results. According to branch of activity, each manager needs to use solutions that optimize the work and lead reliability to business.

It is essential to companies that hold many assets to have all information integrated to make access fast and precise. System responsible for integrating this information in companies is called ERP. It is an extremely important system in the business world and to help you understand more about it, we prepare this article so you stay on top of the subject. Keep following and good reading!

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What is an ERP system?

Enterprise Resource Planning system allows the manager to follow all department data of company gathered in a single place. This brings practicality to decision-making. 

In time of technology, ERP decreases printing paper use and simplifies manager work. It can be used in different company departments as: sales, finance, human resources and, all the other company departments, according to system features purchased.

ERP Benefits

An efficient ERP system allows automation of all data in an easy way. With information gathered in the same place, managers’ decisions are more assertive and bring more reliability to the decision-making process. The company needs to be work related so that there is no loss of information during processes, and this leads some loss to the business such as cost or delay, for example.

The use of an ERP system brings to company management benefits such as:

  • Integrated information in one place;
  • Data security;
  • Information automation;
  • Reliable management;
  • Easy access to information;
  • Detailed management charts and reports;
  • Integration with other management systems, among others.

How to choose the best ERP system?

The choice depends on company needs. For that, we bring some tips to choose the best ERP system:

  1. Define company needs;
  2. Search for a system with good usability;
  3. Analyze the ERP features;
  4. Give preference to an expert system in your branch of activity;
  5. System that gives mobility;
  6. Evaluate the technical support offered;
  7. Look if deployment is easy.

These are just some tips that your company can consider. Make a survey with your managers, outline your company goals, and make a parallel with what you need for department management. There are other types of software that may be part of your research, such as CMMS for example. Therefore, your analysis must be careful and with professionals that have expertise to company gets the most appropriate solution for business.

What is the difference between ERP and CMMS?

With constant technologies advances in recent years, many solutions have come to market facilitating company processes. With this, many types of software have been emerging according to the growing market demand. Among these types, CMMS software is well known for effective management.

CMMS (Computerized Maintenance Management System) is a maintenance management software that centralizes all department database in one place. Because they are aimed at maintenance department, CMMS are software specialists that better understand what is happening within maintenance department. This department needs to be supervised in a more strategic way to that there are not losses in delivery products.

ERP includes other departments such as HR, purchasing, financial, billing, among others. There are systems that include maintenance department, but often fail to cover department-specific needs. In this case CMMS is essential, because through it the managers can get data and reports more assertive to reliable decision-making in department maintenance. Companies that have two systems, ERP and CMMS use integration to centralize data.

ERP integration with other software

The integration of ERP system with other management software makes the whole company able to manage each department more appropriately. The companies that have many assets and a maintenance department, for example, invest in maintenance management software to that process can be controlled by specialist solutions. This brings more benefits because a system that understands specific maintenance routines will bring modules and solutions directed so that manager has the appropriate tools for efficient decision-making.

Engeman® is a CMMS software specialist in maintenance. It has its own tool to create integration with any other software, regardless of architecture or manufacturer. With its extensive integration experience with many systems known in the market proprietary applications, it lives up to title of the maintenance management software most flexible in the market, because it is easy to adapt and customizable to company specific needs.

To know more details about how integrate your ERP system to Engeman®, request a presentation with our specialists. See all possibilities that Engeman® can take to you company.