Through proper planning, companies have the possibility of setting challenging goals because they will have the situation of their assets well defined.
Knowing the importance of planning and maintenance within companies, this article demonstrates how the use of a highly effective tool can help your company maintain and extend the lifespan of its equipment.
So, call your team to learn more about the Maintenance Plan and why your company needs it. Follow!
What is the importance of a maintenance plan?
Life is in constant maintenance, and if you plan (that is, prepare), you will certainly be successful in your days! This is no different for an organization. For a company to stay standing and in the spotlight, it takes a lot of planning!
They are short, medium, and long-term planning. With decisions that will directly impact the health of your business. Therefore, it is not a utopia. It is necessary to get your hands dirty so that the days are always better.
The best days for a company are when revenue is up, costs are controlled, the team is prepared and doing its best, production is performing dues on time, etc.
And for this management to occur as planned, there are several actions that an organization needs to take.
For that revenue to be on the rise, for example, the company needs to pay attention to many points, but one of the most important that deserves to be highlighted refers to cost control.
There will be costs with:
- Management expenses;
- Taxes;
- Employees;
- Inputs;
- Asset conservation that is directly related to their maintenance.
For many of these costs, there is not much to be done, such as taxes, you need to bear the expenses, and that’s it. But other situations allow specific actions that will drastically reduce if performed correctly.
This is the case, for example, of the conservation of its assets (machinery, equipment, vehicles, etc.). If there is adequate planning for each of your assets, it will certainly have a positive impact on their maintenance costs.
See how important planning is? With this in mind, the Engeman® solution has tools that will be useful for:
- prepare a maintenance plan;
- plan how and when these maintenances will be;
- organize for when corrective maintenance arises.
In this way, it will be clear how important a maintenance plan is. But before we know its importance in practice, we need to understand its concept.
What is a maintenance plan?
The maintenance plan is a document that details the periodicity, frequency, and actions that will need to be performed on a machine, for example.
The main objective of preparing a maintenance plan is to have resources for its performance in the pre-established time to occur.
This plan may require the use of maintenance management software, which allows for the tracking of maintenance-related tasks and assists in controlling costs. There is also software that allows real-time monitoring of equipment and assets, alerting those responsible when abnormal signals are detected.
How to create your maintenance plan?
To create a maintenance plan, it is necessary to define:
- the equipment that will be maintained;
- those responsible for the performance (performing departments, employees, positions, etc.)
- the resources necessary for this performance (materials, parts, etc.);
- when this maintenance will occur and how long it will take to complete it;
- the step-by-step processes.
In addition to these points, it is necessary to define what type of maintenance it refers to.
Main maintenance plans
The maintenance team is already familiar with the existing types of maintenance, but often putting it into practice is a very difficult task, especially if you have a reduced team in maintenance control or do not yet have an automated tool to control the plans.
Main maintenance plans:
Preventive maintenance plans: These are plans that will bring detailed procedures according to the manufacturer’s prescription for the equipment conservation. Usually, it will be a plan that will occur periodically, considering the criticality of the equipment or even the time of use. There may be plans that will need to be performed daily, weekly, etc., or even a plan that will need to be performed if it reaches the performing hours, for example.
Predictive maintenance plans: These are plans that aim to predict and find the root of problems in machinery and equipment before the problem degenerates and unplanned corrective maintenance occurs, which is the costliest maintenance for an organization and should be avoided as much as possible.
But even for corrective maintenance, there can be a maintenance plan. When there are defined procedures, it is possible, for example, to schedule corrective maintenance, which, despite still being corrective maintenance, can be less harmful than unscheduled corrective maintenance.
What is a corrective maintenance plan?
A corrective maintenance plan aims to eliminate a potential failure before it evolves into a functional failure.
When programming a corrective maintenance plan, you can use detective maintenance techniques to identify a possible failure, for example, and when you find that this failure does not pose a risk to safety or quality problems, you can plan corrective maintenance that will eliminate the failure at a given time when it is most convenient for the company.
That is, the moment that there is the financial resource according to the company’s revenue input, the moment that there is the human resource responsible for the performance, or even the moment that the supplier will deliver the part necessary for said maintenance.
By scheduling corrective maintenance, you will avoid unwanted downtime that causes interference in production and consequently avoid unnecessary costs.
How to control maintenance costs
One of the best ways to control these maintenance costs is to level your resources. This means adapting their availability to an initially calculated service schedule, according to parameters previously established in the maintenance plans. For this, count on our solution to help you.
The resources refer to:
- a contingent of labor to perform the services;
- availability of use of necessary inputs and spare parts;
- keep the cost of scheduled services within the predetermined budget.
Analyzing from the point of view related exclusively to the quality of services, the resources should be appropriated for a calculated service schedule. However, in practice, it is usually analyzed from an economic point of view. In this way, the established schedule is modified to fit the available resources.
This need to level resources to satisfy the service schedule requires special tools from the system that allow viewing the schedules in a simplified way, changing the performance date of previously calculated work orders, canceling services, and requesting additional measures to adapt the schedule.
Software for maintenance plan control
The use of expert tools allows the monitoring of the progress of maintenance in real-time, as well as the mapping of the materials and equipment used. In this way, it is possible to have a more detailed control of how many resources are being used in the maintenance plan.
Through this monitoring, you will be able to identify bottlenecks in the process by providing a deeper analysis of the regulation of your industrial equipment and your production. Engeman® is a specialized maintenance management software that provides several essential tools for the correct management of your department.
Are you interested? To learn more about this and other features, request a free demo from our team.
It will be our pleasure to introduce our solution to you!
